I’m going to assume you’ve picked a general destination –
usually one of the more common hubs: Paris, London, Frankfurt, Milan, etc. Now
you’ve got to work out the actual tour details. For this, you will need:
A large travel map of your destination
Colored push pins
A cork board
Reference materials (travel books, magazines, web sites)
You probably have a cork board; a good travel map is $15,
maybe, but it will come in handy. $2 for the push pins. For reference
materials, go to your library and use sites like Trip Advisor. Prepare your map – attach it to the board, I use large
gem clips. Focus on the broader areas you think you may want to hit.
Now, do your detailed research. Read all the guides, and
every time you find a site (or restaurant, etc) that you want to go to, pin it.
Color code them: for me – dark means “must see”, lighter means “see, time
permitting”. Etc. Take your time on this. In the end, you’ll have a pretty good
Heat Map of where your vacation will take place.
Hurray! You can start to make decisions: is it worth driving all
the way to Site A, then back-tracking to Site B? How many things are there to
see at Site C? The map will give you a good sense of how far apart sites are,
and how much driving will be involved. Obviously a computer will be more
precise, but you have to keep entering the info. This gives you a pretty good
view at a glance.
Here’s the key point: The Heat Map you’ve generated in the
push pin process will help you decide where you want to stay, and this is
something most apps have yet to figure out, which is, where to stay so to
minimize transit time while seeing the most of what you can (it’s a fairly
complicated mathematical problem, but the human brain does a good job
approximating the solution quickly). When you see a heavy cluster of spots,
there you go – pick a central location, and it won’t always be in a big city. You
may want one spot in between two clusters, for example, rather than having to
stay in two different spots. One thing about travel books and web sites is that
they are particularly geared towards city locations. That’s often convenient,
but getting out and back into city hotels can be a hassle, if you’re taking day
trips. Country lodging is often less expensive, and gives you more flexibility.
Often you can use public transportation -- trains -- to get you right into the center of a big city. Regardless, the visual on this should give you options you may not have
considered through regular booking tools.
Astute readers will have noticed that, in all my previous
posts, I haven’t discussed lodging, and this was the reason. I consider the location
of the lodging to be of primary importance, and until I know the places I’m
going, I can’t make any reservations. There are a couple of spots where I
consider the quality and value of the lodging to be so high that I’m willing to
build an itinerary around my stay there. But that’s the rare exception, and I
haven’t actually acted on it yet. I prefer to see a new place rather than
return to one I’ve been to, though eventually I’ll cycle back to here and here.
Anyway, you are, at last, ready to look for lodging in the
specific areas you want. I first scout the best places in each likely location,
and mark those with yet a different pin -- it's hard to see on the photo above, but my target hotels are pink. You should use some of the more common
internet tools to check rates, availabilities, and user/expert reviews of
properties. It’s up to you to weigh factors like cost vs. convenience.
I like to be able to travel in a loop that starts and ends
at the arrival airport: you want to avoid retracing steps, if you can, that’s
wasted driving. And if possible, I prefer to be able to set up camp for an
extended stay in one spot. It’s less packing and unpacking, and often better
rates, especially on weekly stays. You just have to make sure the location
supports enough to do and see in the week, with minimal driving (again, London
and Paris work for this, but I really wouldn’t want to spend an entire week in
Munich, Amsterdam, Copenhagen, or Prague, as lovely as those cities are).
Anyway, when you’ve picked and booked your locations, you’ll
make your final adjustments to the map, and that will be your trip. You can’t
carry the pinned map with you on the trip, so you can mark up the map with
highlighters, write the itinerary down in a planner, and/or transfer it to an
itinerary app.
One final benefit of using the map method, and it’s not a
small one: it’s really easy to use to discuss planning with your family,
including kids. Unless you have a very large screen or projector system, the
big map will best show you sights and distances, and let your spouse have more
say in what to keep and what to discard. Sure, Rothenburg may be a great
attraction, but look – it’s awfully far away from our other must-do sights. Do
we really need to squeeze it in? When you see how far it is on the map, your choices get clearer.
Next post: navigating lodging.